Whether you are using Outlook for Mac, you must know that it saves all its mailbox data in OLM files, which contain all other information. But these OLM files are only designed for Outlook for Mac, which cannot be directly opened or viewed in PDF format. Users must need to export OLM files to PDF file, that will help them for storing, printing or other purposes that can be done without using Outlook. In this guide, we have explained both manual and dedicated solution to convert OLM files to PDF document. Let’s begin with article.
Why Users Export OLM Files to PDF?
It is because PDF files are most compatible format that is universally acceptable and can be opened on any device. In such a case, OLM requires Outlook to be installed, so to avoid it, we have to convert it to PDF format. Here are more reasons listed below:
- Share important email messages with everyone who does not have Mac Outlook.
- Keep as backup of email content aside from Outlook.
- Want to print bulk emails in their original format.
- Maintain all email conversations for legal documentation.
However, the right approach will depend on how many emails are to be exported and whether you want a reliable output with preserved formatting, attachments, etc. Let’s check out solutions provided below.
Manual Method to Export OLM Files to PDF
This solution helps Outlook for Mac users to save single emails as PDF files. This is ideal for those users who have small volume of OLM emails. Follow steps given below:
- Open Outlook on Mac
- Now, search for emails that you want to convert to PDF.
- Open it and choose File and press Print option.
- In popup, select Save it as PDF option.
- Choose location folder where you want to store output file.
- Lastly, click on Save option.
Drawbacks of Using Manual Solution
Although it is very easy to use for small number of OLM files. But they contain some limitations. Check listed below:
- Not ideal for batch or large OLM files
- Time taking process for bulk conversion
- Does not preserve folder structure.
- Attachment might require individual handling.
- Needs manual checking when exporting to PDF format.
Professional Method to Convert OLM to PDF Format
For batch conversion, we recommend using MacXTools OLM Converter Tool. This professional software can scan and directly export OLM files to PDF format while keeping its email data in its original structure.
Conclusion
In this article, we have listed some of best methods to export OLM files to PDF format. Hope you found something informative.
Read Also: MacXTools Mac PST Converter
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